To manage documents electronically, you can create a digital signature for free. It does not look like the signature on your passport as it is not a graphic symbol. This type of innovation is more frequent in communication with the public administration. The boxes of the documents are filled in on the computer. The files are then sent via email. But keep in mind that when choosing a program, you have to avoid privacy and security vulnerabilities.
You can read the recommendations on this on the website createmysignature.com. All the information you will find there is very detailed. Residents of the European Union can use the Pandadoc program. In this case, the number of steps preceding an agreement is reduced. The program has 5 particularities:
Proposals. You can use templates with predefined parameters (in terms of themes and styles). Sales automation. To begin with, digital offers are created through catalogues. For them, dynamic price tables with direct selection of products by customers are ideal. Configuration of documents. In this case, sales contracts are created in a matter of minutes. The built-in editor is very convenient. Personalization. Users find the desired document in a couple of clicks. They can then add reviews or videos, using a library of content. Negotiations. Companies and in-house lawyers from different firms can collaborate securely through contracts. All document versions are easier to monitor using the comment and suggestion feature.
If you plan to create a digital signature, the program guarantees its clients an impeccable service. You are offered the possibility to sign contracts on any device (computer or mobile phone).
The advantages for those who want to create a digital signature
The data used in an online digital signature must identify the person signing the contract. Another advantage is that the integrity of the file is maintained. In addition, the authenticity of the holder’s signature is guaranteed. It saves time. Users who install special programs do not have to travel or wait in long lines. Other types of inconvenience are avoided when carrying out administrative procedures.
No need to find a place to physically store documents (or use a large cabinet). Also, no paper is wasted. Tax returns, employment information, and bill signatures are filed electronically.
Tips for creating an online digital signature
How to make a digital signature? There are two types: extended and recognized. In the first case, it is possible to identify the person who signs the document. Data changes (if they occur) are immediately noticeable. The signatory is responsible for monitoring compliance with the conditions established in the text.
In the second case, a certificate is used. The autograph is generated by a special device. This option can be used on all documents instead of the signature, which is normally applied manually. It is validated with a valid electronic certificate. The cryptographic keys are also contained in the DNI. In Spain, the certificate is usually issued by the FNMT.
First of all, you have to submit an application. You can fill in the form online without having to go to the offices. You just have to physically go to one of the offices to confirm your identity. The certificate itself is then issued. It can be provided in various ways. For example, in the form of a program, card or electronic version. The document is uploaded in seconds to a computer.
